When you wish to enroll in any course in Australia, you will need three documents. These are the Application form, Offer letter, and Confirmation of Enrollment (COE). 

Let’s take a look at the differences between an Application Form, an Offer Letter and a COE as well as the purposes of them. 

What Is An Application Form?

This is the first document you must complete if you intend to apply for any program in Australia. This is available on the website of the institute or university where you intend to study. You can complete these forms on your own or with the assistance of an education agent.

What information is contained in the Application Form?

This application form differs depending on the regulations and processes of the various institutions or colleges, but most of them will ask you similar questions in the application form.

The following items must be completed on the application form:

1. Personal Details

Personal information comprises your name, date of birth, passport information, and other personal information.

2. Contact Information

They can ask for your home country’s address, email address, and phone number.

3. Academic Details 

This covers any prior credentials and degrees you have obtained.

4. Your Course Choice

The course you want to study at a specific institute or university.

5. Visa Information (if applicable)

If you are renewing your visa and applying for a course in Australia, they may inquire about your visa information.

6. Statement of the Student

This contains your acceptance of the university or institute’s terms and conditions. They may request further information on the application form. The information and the format can change based on the institute to which you are applying.

What documents must be included with the application form?

To obtain your offer letter, you must provide the following papers with your application form:

– Passport 

– Academic documentation such as certificates, grade sheets, etc.

– Evidence of English Language Proficiency (IELTS, PTE, or other English test results)

Additional documentation may be required depending on the institute or university to which you are applying.


What is an Offer Letter?

If the university or institute you’re applying to is pleased with your application, they’ll send you a “Letter of Offer,” indicating that you’ve met the entrance requirements for that institution and that specific course and have been formally offered a place to study.

An offer letter might be conditional, unconditional or a package.

1. Conditional Letter

This implies you’ve been accepted into that specific university and course, but you must satisfy the requirements outlined in your offer letter. As a result, you must ensure that you meet them before signing your letter of offer.

2. Unconditional Letter

This indicates that there are no prerequisites for applying to this course.

3. Offer Letter for a Package

You will receive a package offer letter if you have applied for more than one degree or qualification at the school, or if you are required to finish an English Language program before beginning your entire course. It is a bundle or combination of two or more courses.

What Is Included in the Offer Letter?

– The name of the course into which you’ve been admitted.

– Duration of the course 

– Starting and finishing dates of the course

– Fees for the course 

– Total deposit for Overseas Student Health Coverage (OSHC) Fee

Once you’ve received the Letter of Offer, make sure to thoroughly read the terms and conditions since it generally contains information on suspension, academic misconduct, and a variety of other rules and processes that you should be aware of.

If you agree with the terms and conditions, sign the Letter of Offer and return it to the university or institute to which you are applying.

What is the difference between COE and eCOE?

Your school or institution will give you a Confirmation of Enrolment (COE).

The Certificate of Entitlement (COE) documents that you have a place reserved in a licensed Australian educational institution.

This document will be required when applying for your student visa, Overseas Student Health Coverage (OSHC), and for other administrative purposes. Each COE will be assigned a unique code.  Enrollment confirmation will be sent to you through email or through your education agency. 

What is included in the COE?

A COE typically includes the following information:

– Name of the course you’re taking 

– Course duration 

– Course start and finish dates

– Total deposit amount paid

– The total amount of fees still owed

It is critical that you have a valid COE for the duration of your student visa in Australia.

How Long Does it Take to Receive a COE?

It varies for each institute, but typically it takes a few days to a few weeks to receive a COE following your approval of the payment agreement and offer letter.


If you don’t have a proper idea about all these documents then you would be in a lot of trouble. But luckily for you, now you know everything. For more information on this topic, feel free to check out our website.


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